December 9, 2014

Minutes of the Savannah R-III School Board of Education

Central Office Meeting Room

Meal 6:15 PM ~ Work Session 6:15 PM ~

Closed Session 6:30PM ~ Open Session 7:00 PM

December 9, 2014

 

 

Work Session Minutes

 

I.          President Jim Vega called the work session meeting to order at 6:15 PM.

 

Members Present:  Jim Vega, President; Dr. Ken Rosenauer, Vice-President; Dyann Duncan, Susan Garrison (came at 6:16PM), Linda Kozminski, Jennifer Peterson (came at 6:32PM) and Mark Schneeflock

 

Members Absent: none

 

Others Present:  Dr. David Brax, Superintendent; Dr. Tim Mattson, Assistant Superintendent; Kate Drew, Board Secretary, Zac Coughlin, Ron Jackson, Dr. Julia Schmitz, Kyle Budine, Tracy Skoglund, Kenny Ragland,  Leisa Blair, Troy Dunn, Roxanne Rooney, Clint Howren, Steve Waigand (came at 6:18PM), Kelly Warren (came at 6:20PM), Aimee Addington (came at 6:28PM)

 

II.        Board President Questions/Issues:  Leisa Blair answered questions regarding Middle School Football. 

 

III.       The Board viewed the MSBA Monthly Video.

 

IV.       The Board reviewed the agenda items.

 

V.        The Board discussed moving items

(Document Copy and Print Management Services Equipment and Support),

(Posting of Revised Board Policies:

IL        (Assessment Program)

                        IGAC             (Teaching about Religion)

                        IND    (Ceremonies and Observances) 

                        ADF   (District Wellness Program)

                        BBB   (School Board Elections)

(Strategic Priorities Second Meeting Date),

(Adoption of Revised Board Policies:

DB (Annual Budget),

DFA (Revenues from Investments/Use of Surplus Funds),

ILA (Test Integrity and Security),

IM (Evaluation of Instructional Program),

JEA (Compulsory and Part-time Attendance),

JEC (School Admissions),

JECA (Admission of Students),

JECB (Admission of Non-Resident Students),

JGF (Discipline Reporting),

KB (Public Information Program),

to the consent agenda.

 

VI.       President Vega adjourned the work session meeting at 6:33 PM.

 

 

First Closed Session Minutes

 

I.          President Jim Vega called the closed session meeting to order at 6:38 PM.

 

Members Present:  Jim Vega, President; Dr. Ken Rosenauer, Vice-President; Dyann Duncan, Susan Garrison, Linda Kozminski, Jennifer Peterson and Mark Schneeflock

 

Members Absent: None

 

Others Present:  Dr. David Brax, Superintendent; Dr. Tim Mattson, Assistant Superintendent; Kate Drew, Board Secretary; Zac Coughlin and Ron Jackson (came at 6:38PM, left at 7:06PM); Dr. Julia Schmitz (came at 6:38PM, left at 7:06PM);

 

II.        Linda Kozminski made the motion to adjourn to closed session for discussion of personnel matters; hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded; Scholastic probation, expulsion, or graduation of identifiable individuals, including records of individual test or examination scores; Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment; and records which are protected from disclosure by law; per section referenced under Section 610.021, Subsection 3, 6, 13, 14 of the Revised Statues of Missouri and that the minutes and any vote that may occur pertaining to be made part of the executive session record and be maintained as such.  Dr. Ken Rosenauer seconded the motion.  Motion carried with the following roll call vote:  Jim Vega - aye, Dr. Ken Rosenauer – aye, Dyann Duncan – aye, Susan Garrison – aye, Linda Kozminski - aye, Jennifer Peterson - aye, Mark Schneeflock - aye.  Motion carried with a 7-0 vote.

 

III.       Mark made the motion to adjourn closed session and reconvene work session. Jennifer Peterson seconded the motion.  Motion carried with the following roll call vote:  Jim Vega - aye, Dr. Ken Rosenauer – aye, Dyann Duncan – aye, Susan Garrison – aye, Linda Kozminski - aye, Jennifer Peterson - aye, Mark Schneeflock - aye.  Motion carried with a 7-0 vote.  TIME:  7:06 PM

 

 

Open Session Minutes

 

I.          President Vega called the open session meeting to order at 7:09 PM.  The Pledge of Allegiance was recited.

 

Members Present:  Jim Vega, President; Dr. Ken Rosenauer, Vice-President; Dyann Duncan, Susan Garrison, Linda Kozminski, Jennifer Peterson and Mark Schneeflock

 

Members Absent: None

 

Others Present:  Dr. David Brax, Superintendent; Dr. Tim Mattson, Assistant Superintendent; Kate Drew, Board Secretary; Zac Coughlin, Ron Jackson, Dr. Julia Schmitz, Clint Howren, Troy Dunn, Steve Waigand, Roxanne Rooney, Kelly Warren, Aimee Addington, Bruce Humphrey, Toni Svuba, Randy Hibbs, John Proper, Wes Simmons, Dwyane Williams, Brian Emmendorfer, Damon Swan, Kenny Ragland, Connie Huffman, Danny Huffman, Tracy Skoglund, and Kyle Budine

 

II.        Welcome and Communication from Visitors:  Toni Svuba, Secretary for the Savannah Chapter of MSTA, discussed Professional Development offered through MSTA.

 

III.       Mark Schneeflock made the motion to place items

(Document Copy and Print Management Services Equipment and Support),

(Posting of Revised Board Policies:

IL        (Assessment Program)

                        IGAC             (Teaching about Religion)

                        IND    (Ceremonies and Observances) 

                        ADF   (District Wellness Program)

                        BBB   (School Board Elections)

(Strategic Priorities Second Meeting Date),

(Adoption of Revised Board Policies:

DB (Annual Budget),

DFA (Revenues from Investments/Use of Surplus Funds),

ILA (Test Integrity and Security),

IM (Evaluation of Instructional Program),

JEA (Compulsory and Part-time Attendance),

JEC (School Admissions),

JECA (Admission of Students),

JECB (Admission of Non-Resident Students),

JGF (Discipline Reporting),

KB (Public Information Program),

 on the consent agenda.  Linda Kozminski seconded the motion.  Motion passed with a 7-0 vote.

 

IV.       Jennifer Peterson made the motion to adopt the agenda including items placed on the consent agenda.  Mark Schneeflock seconded the motion.  Motion passed with a 7-0 vote.

 

A.        Approval of the November 11, 2014 minutes, as presented. 

 

B.        Approval of bills dated:  November 2014 ~ $652,869.34.  December 2014 ~ $232,089.53.

C.         Personnel List was accepted by the Board.

Hire:

Malinda Dunn                      PAT Director                        District          01-05-2015

Jenny Hovey                         Para                            MCES             11-17-2014

Brenda Kempa                     Custodian                  HS                   12-04-2014                           

 

Substitutes:

DeeDee Stackhouse

Darrin Parton

                         Shawna Colby

D.        Request to Create Positions

1 FTE Special Education Teacher ~ Savannah Middle School

Due to large number on caseloads and additional staffing concerns to be able to meet the needs of current and potential IEP’s in the building, I am asking the BOE to authorize the creation of an additional special services position at Savannah Middle School.  Anticipated cost for remaining 2014-15 budget:  $ 22,000.00

 

1 FTE Special Education Para Professional ~ Savannah Middle School

Current numbers of students in “push in” core academic areas does not allow coverage of all “high needs” situations at the 6th grade level due to large numbers of identified students on IEP’s.  Classroom special education placements are occurring on both academic teams and additional student supports are needed in classrooms to meet academic needs.  Anticipated Cost for remaining 2014-15 budget:  $ 9,000.00

 

E.         The Board accepted the posting of the Disposal of Obsolete Equipment List as presented and utilize www.surplusprop.com to sell the items on the list. 

Dec-14

Quantity

18 x 24 Carts 27" high with electrical outlets

4

Kitchen serve cart on wheels 36x25

1

File Cabinets: 1 tan Legal 4 drawer

1

1 Gray Legal 4 drawer

1

3 Black letter 4 drawer

1

1 Tan letter 4 drawer

1

1 Putty letter 3 drawer

1

1 Gray letter 2 drawer

1

White Wooden Book/Magazine Rack

1

Blue Wooden Book/Magazine Rack

1

Wood Book/Magazine Rack

1

Black 3 shelves projector cart

1

Student Chair on Rollers

1

White Computer Table with tower holder

1

3 x 6 ft Table with wooden Laminate Top

1

Medal desk with wooden top

1

Computer tables on wheels 5 x 2 ft with back splash

5

New T-12 4 ft lights

11/boxes

Sinks

2

Blue Tile

2 1/2 box

White/Tan/Blue Tile

3 boxes

Pick Up tool box and side tool boxes

1 set

Milk Cooler - for parts

1

Grissley Dust Collector

1

345 John Deer Mower 54 " Deck w/Blade

1

 

*I.       The Board accepted ProServ to manage the Document Copy and Print Management Services Equipment and Support for the district starting July 1, 2015 as presented. 

Company

Type of copier

Monthly lease price

Annual lease price

DataMax

Konica

$5,251

$63,012

Data Com

Cannon

$6,222

$74,669

ProServ

Savin

$6,250

$75,000

Imaging Solutions

Sharp

$6,940

$83,280

 

The Board accepted the cost savings proposal from ProServ to continue to manage the Document Copy and Print Management Services Equipment and Support for the district from January 1, 2015 – June 30, 2015, with the installation of new copiers during Christmas Break 2014, bringing the annual lease price to $68,400 as presented. 

John Proper from ProServ made comments regarding the relationship with the district.

*K.      The Board accepted the posting of the revised Board Policies as presented.

 

            IL        (Assessment Program)

            IGAC             (Teaching about Religion)

            IND    (Ceremonies and Observances) 

            ADF   (District Wellness Program)

            BBB   (School Board Elections)

 

*M.     The Board scheduled the Strategic Priorities Second Meeting date on Monday, January 12 at 6:00pm at the Savannah High School School. 

 

*N.      The Board accepted the adoption of the revised Board Policies as presented. 

 

            DB      (Annual Budget) 

DFA   (Revenues from Investments/Use of Surplus Funds) 

 ILA    (Test Integrity and Security)  

 

IM      (Evaluation of Instructional Programs)

JEA    (Compulsory and Part-time Attendance)

JEC    (School Admissions)

JECA (Admission of Students)

JECB (Admission of Non-Resident Students)

JGF    (Discipline Reporting and Records)

KB      (Public Information)  

 

VI.       Action Items:  Requires Motion

 

F.         General Journal ~ $3,432,788.36.  Mark Schneeflock made the motion to approve the general journal.  Jennifer Peterson seconded the motion.  Motion carried with a 7-0 vote.

G.        3-D Coaching ~ Mr. Wes Simmons provided information on Three Dimensional Positive Coaching to the Board.  No action was taken.

H.        The Board discussed Middle School football.  Dr. Ken Rosenauer made the motion to continue the Middle School Football Program.  Linda Kozminski seconded the motion.  Motion carried with a 7-0 vote.  Susan Garrison requested the information regarding offering Cross Country to boys and girls in Middle School be submitted at the January 2015 Board of Education Meeting.

J.         Susan Garrison made the motion to accept the Savannah R-III Annual Audit Report as presented.  Linda Kozminski seconded the motion.  Motion carried with a 7-0 vote.

L.         Susan Garrison made the motion to award Madison Dillon the Belcher Scholarship Award.  Linda Kozminski seconded the motion.  Motion passed with a 7-0 vote.  

VI.     District Reports were presented.

High School

            Middle School

            Amazonia

            Helena

            John Glenn

            Minnie Cline

            Special Services ~ Therapists

            Board of Education Election Filing Dates – There are two vacancies for 3 year terms each.  Election filing begins Tuesday, December 16th at 8:00am until Tuesday, January 20th at 5:00pm.  Central Office will be closed from 12:00noon on Friday, December until 8:00am on Monday, January 5th, and also on Monday, January 19th.

 

 

 

Second Closed Session Minutes

 

I.          President Jim Vega called the closed session meeting to order at 8:30 PM.

 

Members Present:  Jim Vega, President; Dr. Ken Rosenauer, Vice-President; Dyann Duncan, Susan Garrison, Linda Kozminski, Jennifer Peterson and Mark Schneeflock

 

Members Absent: None

 

Others Present:  Dr. David Brax, Superintendent; Dr. Tim Mattson, Assistant Superintendent; Kate Drew, Board Secretary; Zac Coughlin and Ron Jackson (came at 8:37, left at 8:46PM); Clint Howren (came at 8:47PM, left at 8:51PM); Dr. Julia Schmitz (came at 8:37, left at 9:04PM); and Troy Dunn and Steve Waigand (came at 8:52PM, left at 9:04PM)

 

II.        Mark Schneeflock made the motion to adjourn to closed session for discussion of personnel matters; hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded; Scholastic probation, expulsion, or graduation of identifiable individuals, including records of individual test or examination scores; Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment; and records which are protected from disclosure by law; per section referenced under Section 610.021, Subsection 3, 6, 13, 14 of the Revised Statues of Missouri and that the minutes and any vote that may occur pertaining to be made part of the executive session record and be maintained as such.  Jennifer Peterson seconded the motion.  Motion carried with the following roll call vote:  Jim Vega - aye, Dr. Ken Rosenauer – aye, Dyann Duncan – aye, Susan Garrison – aye, Linda Kozminski - aye, Jennifer Peterson - aye, Mark Schneeflock - aye.  Motion carried with a 7-0 vote.

 

 

III.       Mark Schneeflock made the motion to adjourn closed session and reconvene open session.  Jennifer Peterson seconded the motion.  Motion carried with the following roll call vote:  Jim Vega - aye, Dr. Ken Rosenauer – aye, Dyann Duncan – aye, Susan Garrison – aye, Linda Kozminski - aye, Jennifer Peterson - aye, Mark Schneeflock - aye.  Motion carried with a 7-0 vote.  TIME:  9:04 PM

 

 

IV.       Mark Schneeflock made the motion to adjourn the meeting.  Jennifer Peterson seconded the motion.  Motion carried with a 7-0 vote.  TIME: 9:04 PM.

 

 

 

 

_____________________________                       ___________________________

Jim Vega, Board President                                                            Kate Drew, Board Secretary