July 14, 2015

Minutes of the Savannah R-III School Board of Education

Central Office Meeting Room

Meal 6:15 PM ~ Closed Session 6:30 PM ~

Work Session 6:45 PM ~ Open Session 7:00 PM

July 14, 2015

Work Session Minutes

I.          President Jim Vega called the work session meeting to order at 7:02 PM.

Members Present:  Jim Vega, President; Dr. Ken Rosenauer, Vice-President; Dyann Duncan, Susan Garrison, Linda Kozminski, Jennifer Peterson and Mark Schneeflock

Members Absent: none

Others Present:  Dr. David Brax, Superintendent; Dr. Tim Mattson, Assistant Superintendent; Kate Drew, Board Secretary; Zac Coughlin, Clint Howren, Troy Dunn, Dr. Julia Schmitz, Kenny Ragland, Bruce Humphrey, Samantha Collier, Wendy Spiegel, Dennis Spiegel, Deana Hand Terry McFadden, Erin York, Dr. Thomas DiStefano, Dr. Brent Miller, Norma Wandflue, Lee Wandflue, Brooklyn Koehler, Dana Koehler, Tyler Wandflue, Sheri Roster, John Roster, Kim Prater, Josh Prater, Wendy Herrod, Linda Peterson, Carole Bunse, Brent Peterson, Jacque McGinness, Ken Holt, Chris Sidwell, Heidi Sidwell, Rashelle Holt, Melissa Ross, Jane Everly, and Stephanie Everly.

II.        Board President Questions/Issues:  None

III.       The Board reviewed the agenda items.

IV.      The Board discussed moving items G (Surplus Equipment), H (Adoption of Revised Board Policies: IGDA (Student-Initiated Group Use of District Facilities [K-12 Districts]), IKFB (Graduation Exercises), JGCD (Administration of Medications to Students), GCBDA (Professional Staff Short-Term Leaves), GDBDA (Support Staff Leaves), I (Posting of Revised Board Policies: DGA (Authorized Signatures), DJF-1 (Purchasing), GBCC (Staff Use of Communication Devices), J (Propane Bid ~ Diesel Bid), K (Building Trades #38 Bids: Foundation ~ Basement/Garage Floors), L (Tennis Court Bids), M (Asphalt Repair Bids), O Final 2014-2015 Budget), P (2015-2016 Tuition Rates), Q (Tax Levy Hearing Date and Time), R (Annual Board Tour of Facilities Date and Time) to the consent agenda.

V.        President Jim Vega adjourned the work session meeting at 7:03 PM.

 

_____________________________                        ___________________________

Jim Vega, Board President                                                            Kate Drew, Board Secretary

 

Open Session Minutes

 

I.         President Jim Vega called the open session meeting to order at 7:03 PM.  The Pledge of Allegiance was recited.

Members Present:  Jim Vega, President; Dr. Ken Rosenauer, Vice-President; Dyann Duncan, Susan Garrison, Linda Kozminski, Jennifer Peterson and Mark Schneeflock

Members Absent: None

Others Present:  Dr. David Brax, Superintendent; Dr. Tim Mattson, Assistant Superintendent; Kate Drew, Board Secretary; Zac Coughlin, Clint Howren, Troy Dunn, Dr. Julia Schmitz, Kenny Ragland, Bruce Humphrey, Samantha Collier, Wendy Spiegel, Dennis Spiegel, Deana Hand Terry McFadden, Erin York, Dr. Thomas DiStefano, Dr. Brent Miller, Norma Wandflue, Lee Wandflue, Brooklyn Koehler, Dana Koehler, Tyler Wandflue, Sheri Roster, John Roster, Kim Prater, Josh Prater, Wendy Herrod, Linda Peterson, Carole Bunse, Brent Peterson, Jacque McGinness, Ken Holt, Chris Sidwell, Heidi Sidwell, Rashelle Holt, Melissa Ross, Jane Everly, and Stephanie Everly.

II.        Welcome and Communication from Visitors:  None

III.      Staff Recognition:  Savannah Middle School nominated Jamie Wright and K’lea Steeby for Board recognition.  Jamie Wright came to the Middle School during the heavy rains to remove water on the newly waxed floors so they could dry properly.  K’Lea Steeby came to the Middle  School during Summer School to help a student in need.

IV.       Mark Scheeflock made the motion to place G (Surplus Equipment), H (Adoption of Revised Board Policies: IGDA (Student-Initiated Group Use of District Facilities [K-12 Districts]), IKFB (Graduation Exercises), JGCD (Administration of Medications to Students), GCBDA (Professional Staff Short-Term Leaves), GDBDA (Support Staff Leaves), I (Posting of Revised Board Policies: DGA (Authorized Signatures), DJF-1 (Purchasing), GBCC (Staff Use of Communication Devices), J (Propane Bid ~ Diesel Bid), K (Building Trades #38 Bids: Foundation ~ Basement/Garage Floors), L (Tennis Court Bids), M (Asphalt Repair Bids), O Final 2014-2015 Budget), P (2015-2016 Tuition Rates), Q (Tax Levy Hearing Date and Time), R (Annual Board Tour of Facilities Date and Time) items, on the consent agenda.  Dyann Duncan seconded the motion.  Motion passed with a 7-0 vote.

V.        Mark Schneeflock made the motion to adopt the agenda including items placed on the consent agenda.  Dyann Duncan seconded the motion.  Motion passed with a 7-0 vote.

A.        Approval of the June 9, 2015 minutes, Work Session and Open Session, as presented. 

B.         Approval of bills dated:  June 2015 ~ 1,487,255.10. July 2015~ $162,005.03.

C.         Personnel List was accepted by the Board.

Hire:

Beth Dudeck             MCES Secretary                   08/03/15

Helen Bruce              5 Hr Cook MCES                08/17/15

Stephen Solomon    P/T Communications Intern07/01/15

Lori O’Neal                            HS Science                           08/17/15

Sheila Gatewood                  MS Head Custodian             07/20/15                                           

Resignations:

Sara Snow                HS Science                           06/23/15

Paint Crew:

Ross Svendsen

Extra Duty:

Jim Hoover                         HS Football Volunteer             07/14/15

Eric Haeker                           HS Football Volunteer          07/14/15

Request to Increase Staff Position:  3.5 hour to a 5 hour Kitchen Staff at Minnie Cline Elementary

D.        The Board approved the amended School Year Calendar as presented.  The two

scheduled 2.75 hour Early Outs on October 2, 2015 and May 20, 2016 were changed to

2.0 hour Early Outs, Pursuant to Section 171.029 of the RSMo, “For a day to count as a

calendar day and the hours to count in total hours the day must be 4 to 8 hours for a

calendar operating on a planned calendar less than 174 day.” 

*G.      The Board approved the list of surplus equipment as presented. 

Drain Cleaner

Marco 3/4 cable with three 50 drum

Wooden & Black Top Computer Table

20x 27

Grey Computer Table

20 x 36

Wood Table with white Legs

24 x 36

Whiteboard/Chalkboard combo

25 x 52

Fax Machine

1

*H.     The Board accepted the Adoption of the Revised Policies as presented. 

GCBDA – Professional Staff Short-Term Leave

GDBDA – Support Staff Leave

IGDA – Student-Initiated Group Use of District Facilities (K-12 District)

IKFB – Graduation Exercises

JHCD – Administration of Medications to Students

*I.       The Board accepted the Posting of the Revised Policies as presented. 

                        DGA ~ Authorized Signatures

                        DJF-1 ~ Purchasing

                        GBCC ~ Staff Use of Communication Devices

*J.       The Board accepted MFA Oil Company for the 2015-2016 District Propane Bid and Andrew County Oil for the 2015-2016 District Diesel Bid. 

Propane Bids                     2015-2016   2014-2015   2013-2014

                                                 Fixed                Fixed                            Fixed                    

MFA Oil Company           $1.049              $1.499                            $1.24                   

                                                                                                                       

Ferrellgas                           $1.079                           $1.53                             $1.198                             

Platte City/Savannah, MO                                                                                    

Declined to bid:  Propane Partners/United Energy Services, LLC; United Cooperatives, Inc.; Schoonover Oil Co.

 

Diesel Fuel Bids               2015-2016   2014-2015   2013-2014

                                                Escalating      Escalating      Escalating                 

Andrew County Oil         $2.055          $3.1797          $3.145                                   

Savannah, MO

Declined to bid:  MFA Oil/Breaktime; Frazier Oil Company, Shop&Hop, Miller’s General Store; McPike Oil

*K.      The Board accepted John Wright Construction for both the Building Trades #38: Foundation Bid and Concrete Flooring Bid.

Foundation Bids

Company:                              Price:             

Wright Concrete                   8’ Walls $24,065

                                                9’ Walls $25,565                  

Declined to bid: A1 Concrete Construction, LLC; Proffer & Erivez Construction; and Mark Augustine Construction

Concrete Flooring Bids

Company:                              Price:             

A1 Concrete Const. LLC      $10,285

Wright Concrete                   $9,937                                   

Declined to bid: Proffer & Erivez Construction and Mark Augustine Construction

*L.      The Board accepted Mid-American Courtworks for the Tennis Court Repair Bid. 

Tennis Courts Re-surfacing Bids

Company:                                                      Price:

Frazier David Construction Co.                  $27,348

Gerald Perry Tennis Co.                             $23,250

McConnell & Associates Corp.                    $35,200

Mid-American Courtworks                         $21,600

*M.     The Board accepted Asphalt Renovations for the District Asphalt Repair Bid. 

Asphalt Repair Bids

Company/Price:  Asphalt Renovations                        

ECSE Speed Bump Installation and                                   $2,150

ECSE Asphalt Sidewalk Installation 

Helena Front of Building Pot Hole Patching                     $1,800

Helena Pot Hole Patching                                                    $2,400

Minnie Cline Entrance Apron Installation                        $1,600

Middle School New Drive Lane Addition                          $4,400

High School Asphalt Repair/Pot Hole Patching               $3,250

High School South Side New Concrete Installation         $2,950

High School North Side New Concrete Installation         $3,100

Total Bid                                                                             $21,650

*O.      The Board approved the 2014-2015 Final Budget as presented.

The final 2014-2015 budget ended with a positive balance of $183,542.  We made a transfer out of the General Fund (fund 1) to the Teachers’ Fund (fund 2) of $179,709 in order to make the final teachers’ payroll.  In addition we made a transfer to Capital Projects (fund 4) of $250,000.

Actual                                                             Budget

Revenue         $21,189,652                          Revenue         $21,081,821

Expenses       $21,006,110                          Expenses       $21,028,655

                             $183,542                                                            $53,166

*P.      The Board accepted the 2015-2016 Tuition Rates as presented.  

2015-2016 Tuition Rates

K – 6   $3,750

7 – 12 $4,000

*Q.      The Board accepted the Tax Levy Hearing Date and Time as presented, Tuesday, August 11, 2015 at 6:30PM at the Savannah R-III Central Office. 

*R.      The Board accepted the Annual Board Tour of Facilities Date and Time after making changes for lunch to be in Savannah.

Board Tour of District Facilities

August 14, 2015

Central Office                        8:00 – 8: 10

 Early Childhood

  And Alt. Classroom            8:15 – 8:45

Minnie Cline                          8:50 – 9:20

Amazonia                               9:30 – 10:00

Middle School                        10:10 – 10:40

High School and

            Building Trades        10:50 – 11:50

Lunch in Savannah               11:55 - 12:45

John Glenn                            12:55 – 1:25

Helena                                    1:35 – 2:05

Central Office                        2:25

VI.       Action Items:  Requires Motion

E.         General Journal ~ $5,359,248.14.  Linda Kozminski made the motion to approve the general journal.  Jennifer Peterson seconded the motion.  Motion carried with a 7-0 vote. 

N.        Dr. Ken Rosenauer made the motion to accept the Cash Price Bid from KC BobCat for the Skid Loader Bid.  Linda Kozminski seconded the motion.  Motion carried with a 6-1 vote.

Skid Loader Bids

Company:                                          Cash Price:                Lease Program:

Derr Equipment (Case)                   $43,425(60 day delivery) $881.11/60 months

Heritage Tractor (John Deere)      $47,950 (used machine)   NO LEASE

Horizon Equipment (John Deere)  $45,400                     3 year – 3 pmt $5,335.89

KC Bobcat (Bobcat)                          $40,081                     $6,500/year

NW Implement (John Deere)         $41,900                     NO LEASE

St. Joseph Tractor (New Holland) $46,985                      $1,502.96/month

Foley Equipment (Catepillar)         $49,750                      $3,500

F.         Bruce Humphrey spoke about the past years’ experience with St. Francis as the Sports Trainer.   Dr. Miller, The Orthopedic & Sports Medicine Center, spoke in regards to his proposal and answered questions from the Board and Community Members.  Erin York, SSM Health (St. Francis Hospital), spoke in regards to her proposal. Dr. Thomas DiStefano and Erin York answered questions from the Board and Community Members.  The Board went into discussion.

Mark Schneeflock made the motion to approve the proposal of Erin York, SSM Health, as the Sports Trainer for High School Sports as presented.  Dr. Ken Rosenauer seconded the motion.  Motion failed with a 2-5 vote.  Linda Kozminski made the motion to approve the proposal of Dr. Brett Miller, The Orthopedic & Sports Medicine Center, as the Sports Trainer for High School Sports as presented.  Jennifer Peterson seconded the motion.  Motion carried with a  5-2 vote.

VII.     District Reports were presented.

            Elementary/Middle School Summer School 2015 Report

The Board went into a 2nd Closed Session

VIII.     Linda Kozminski made the motion to adjourn the meeting.  Susan Garrison seconded the motion.  Motion carried with a 7-0 vote.  TIME: 9:08 PM.

The next Board of Education Meeting will be held Tuesday, August 11, 2015 at the Savannah R-III Central Office.

 

_____________________________                        ___________________________

Jim Vega, Board President                                                 Kate Drew, Board Secretary