June 12, 2012

Minutes of the Savannah R-III Board of Education

Central Office Meeting Room

Meal ~ 6:00 PM ~ Work Session 6:30 PM

Open Meeting 7:00 PM

June 12, 2012

 

 

Work Session Minutes

 

I.          President Smith called the work session meeting to order at 6:30 PM in the Central Office meeting room.

 

Members Present:  Debbie Smith, President; Kelly Houston, Vice President; Susan Garrison, Jennifer Peterson, Dr. Ken Rosenauer and Jim Vega.

 

Members Absent:  Dr. Mike Kozminski

 

Others Present:  Dr. David Brax, Superintendent; Dr. Tim Mattson, Assistant Superintendent; Barb Maag, Vance Vanderwerken, Troy Dunn, Leisa Blair, Kelly Warren, John O’Herron Harold Morgan, and Janna Wuest, Board Secretary.

           

II.       Board Presidents Questions/Issues:  Ms. Peterson shared information from the New School Board Member MSBA Meeting.  Dr. Rosenauer reported that he will be representing Savannah Board of Education on the MSBA Board of Regents.

 

III.       The Board reviewed the agenda items.

 

IV.       The Board discussed placing items G, H, K, L, M, N, P and Q on the consent agenda.

 

V.        President Smith ended the work session at 7 PM.

 

Open Session Minutes

 

I.          President Smith called the open session meeting to order at 7 PM.  The Pledge of Allegiance was recited.

 

Members Present:  Debbie Smith, President; Kelly Houston, Vice President; Susan Garrison, Jennifer Peterson, Dr. Ken Rosenauer and Jim Vega.

 

Members Absent:  Dr. Mike Kozminski

 

Others Present:  Dr. David Brax, Superintendent; Dr. Tim Mattson, Assistant Superintendent; Leisa Blair, Mitch Miller, Barb Miller, John O’Herron, Melissa Ross, Troy Dunn, Vance Vanderwerken, Kelly Warren, Aimee Addington, Stephanie Merritt, Melissa Ross, Barb Maag, Harold Morgan, John Clevenger, and Janna Wuest, Board Secretary.

 

II.        Welcome and Communication from Visitors ~ None

 

III.       Recognitions: Board President/Superintendent ~ State Baseball Players:  Caelan Campbell, Andy Meyers, Brett Ussary, Preston Bailey, Blake Deal, Tyler Wilt, Zane Wilt, Clayton McGinness, Levi Lammers, Dalton Duane, Caleb Bounds, Logan Garrett, Blake McFadden, Ryan Hand and Clayton Holt.  Coaches:  Erich Bodenhausen, John Clevenger, Chad Dreyer, Lee McFadden, Eric Wheeler.  Tennis Winner:  Brock Baade. Golf Winners:  Trent Young and Ryan Hand. Track Winners:  Hanna Miller and Ryle Williams.   

  

IV.       Consent Agenda:  Mr. Houston made the motion to move items G (Post Revised Short Term Leave Policies), H (Post New Board Policies), K (Fire and Alarm Service Contract), L (SACC Grant Application), M (Free and Reduced Lunches), N (Missouri State Highway Patrol Bus Report), P (Additional June Board Meeting), and Q (Request for Personnel), to the consent agenda.  Mr. Vega seconded the motion.  All in favor with a 6 – 0 vote.

 

            A.        Approval of the May 8, 2012 minutes as presented.

 

B.        Approval of Bills Dated:  May 23 - $671,414.44, May 31 - $145,754.02, June 7 -$153,501.58, June 12 - $162,644.68.

C.        Personnel ~ Hiring RecommendationsDaniel Strang - Speech / Debate - effective August 16, 2012,  Julia Schmitz                - SPED Director - effective July 12, 2012Blake Thorne - MS CA - effective August 16, 2012Michelle Nolan - JG Elementary Teacher - effective August 16, 2012,William Bentz - MS Sped - effective August 16, 2012, Amanda Williams – PE/Para – effective August 16, 2012.  Retirements:  Lynn Evinger - JG Elementary - effective June 30, 2012  Resignations: Tammy Weigart – ECSE - effective May 18, 2012, Candice Everhart – Sped – effective June 30, 2012, Marylynn Cole – Custodian – effective June 30, 2012.  Extra Duty:  Hires:  Daniel Strang - Debate/Forensics/Drama - effective August 16, 2012Ryan Davis - Assistant Boys Basketball - effective August 16, 2012Brittany Cash - Assistant Boys/Girls Soccer - effective August 16, 2012,Brady Rabatin - Assistant FB/Assistant Track - effective August 1, 2012Daniel Atkinson - Senior Class Sponsor - effective August 16, 2012William Bentz - MS Football - effective August 16, 2012, Amanda Williams – MS Basketball - effective August 16, 2012,  Ryan Davis – Assistant Baseball – effective August 16, 2012,* Wylie Williams - MS AD (pending approval) - effective August 1, 2012. Resignations:  Mark Hartong - Assistant Boys Basketball - effective May 22, 2012Michelle Silkett – Drama - effective May 16, 2012.  Summer Paint Crew:  Taylor Sinclair and Trevor Pasley.

 

D.        The following policies were adopted, as presented.    

 

FEC – Selection of Construction Management Services

IGBCB – Programs for Migrant Students  

IGBCB-AP - Programs for Migrant Students (Administrative Procedures)  

IGDA  - Student Initiated Group Use of District Facilities

IGDA-AP-   Student Initiated Group Use of District Facilities (Administrative Procedures)

IGDBA – Distribution of Non-Curricular Student Publications   

IICA – Field Trips and Excursions  

IK – Academic Achievement

IKE – Promotion, Acceleration and Retention of Students

JEA – Compulsory and Part-Time Attendance

JEA-AP  - Compulsory and Part-Time Attendance (Administrative Procedures)

JECA – Admission of Resident Students 

KKB – Audio and Visual Recording

 

E.         2012-2013 Board Meeting dates/times/location – The Board will meet on the 2ndTuesday of each month in the District office with a work session at 6:30 PM followed by a regular meeting at 7:00 PM for the 2012-2013 school year.

 

*G.      Post Revised Short Term Leave Policies:     

GCBDA – Professional Staff Short-Term Leaves and Absences

GDBDA – Support Staff Leaves and Absences

       

*H.      Post New Board Policies: 

   

EBAC – Integrated Pest Management  

EBAC-AP-   Integrated Pest Management (Administrative Procedures) 

FEF-AP1 – Construction Contracts Bidding and Awards (Soliciting Bids)  

FEF-AP2 - Construction Contracts Bidding and Awards (Project Labor Agreements)     

GBLB - References  

GBLB-AF1– References (Authorization to Provide Employment Information)
                GBLB-AF2 – References (Notice of Disclosure of Allegations of Sexual Misconduct with a Student)

 

                            Post Revised Board Policies

 

AC- Prohibition Against Discrimination, Harassment and Retaliation   

AC-AF1 - Prohibition Against Discrimination, Harassment and Retaliation (Notice of Nondiscrimination)

AC-AF2 - Prohibition Against Discrimination, Harassment and Retaliation (Grievance Form)

AC-AF3   Prohibition Against Discrimination, Harassment and Retaliation (Level I Grievance Report)

AC-AF4   Prohibition Against Discrimination, Harassment and Retaliation (Level II Grievance Report) 

AC-AF5   Prohibition Against Discrimination, Harassment and Retaliation (Level III Grievance Report)
                AC-AF6   Prohibition Against Discrimination, Harassment and Retaliation (Appeal Form)

EBB – Communicable Diseases  

ECB – Building and Grounds Maintenance

ECG - Animals on District Property

DI  - Fiscal Accounting and Reporting/Accounting System 

FEF – Construction Contracts Bidding and Awards  

FFA – Memorials on Facilities and Grounds

 

*K.      The Board accepted the Atronic Fire and Alarm Service to monitor and service fire alarms, building access control and security cameras.

 

*L.       The Board accepted the SACC Grant Application as presented.

 

*M.      The Board accepted the Free and Reduced Lunches criteria as presented

 

*N.      The Board accepted The Missouri State Highway Patrol bus report as presented. 

 

*P.       The additional June Board Meeting will be on June 26th at 6:00 PM held at the District Office. 

 

*Q.      The Board accepted the new position to be added to the Special Education Department, Interventionist/Process Coordinator, which will be funded through the Early Childhood Special Education Program at 25% and Title II programming for classroom instruction/district professional development at 75%.

 

            Also, Middle School Athletic Director position to coordinate middle level athletic schedules for all sports, provide additional supervisor to assist administrators for home/away events, and evaluate coaching staff/programming. 

               

V.        Ms. Garrison made the motion to adopt the agenda including placing items G, H, K, L, M, N, P and Q on the consent agenda.  Mr. Houston seconded the motion.  Motion passed with a 6 – 0 vote.

 

VI.       Action Items:  Requires Motion

 

F.         General Journal ~ Mr. Vega made the motion to approve the General Journal balance of $6,373,868.28.  Ms. Peterson seconded the motion.  Motion passed with a 6 – 0 vote. 

Capital Improvement Budget Adjustment ~ Ms. Peterson made the motion to accept the $60,000 budget adjustment.  Mr. Vega seconded the motion.  Motion passed with a 6 – 0 vote.              

I.          Mr. Houston made the motion to appoint Ms. Garrison as the Savannah R-III Education Foundation Board Representative.  Mr. Vega seconded the motion.  Motion carried with a 6 – 0 vote.  

         

J.          Mr. Houston moved that the Savannah R-III School District enter into the Energy Services Contract with Schneider Electric, subject to the District obtaining financing upon such terms and conditions as are satisfactory to the District and that upon obtaining such financing, the District Superintendent is authorized to sign the contract on behalf of the District.  Mr. Vega seconded the motion.  Motion carried with a 6 – 0 vote. 

 

O.        Character Ed/Bullying Prevention:  The ElementaryMiddle School and High Schoolreported what each school is doing to prevent bullying.

      

VII.     The High School and Middle School provided their district reports. 

          

VIII.    Mr. Vega made the motion to adjourn the meeting.  Dr. Rosenauer seconded the motion.  All in favor with a 6 – 0 vote.  TIME: 8:37 PM.

 

 

_____________________________________                     ___________________________________

Debbie Smith, Board President                                                 Janna Wuest, Board Secretary